Payroll Manager

The Role
Objectives

• Manage the full cycle payroll process ensuring delivery of accurate and timely payroll in compliance with company policies, state, and federal regulations
• Provide excellent customer service to internal customers
• Develop and implement scalable payroll processes to support Pilot's growth

Key Responsibilities

• Accountable for processing payroll including salaries, benefits, garnishments, imputed income transactions, taxes, and other deductions for a multi-state company
• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary
• Manage payroll associated applications including, but not limited to, ADP WorkforceNow, TSheets, Wex, and Expensify
• Ensures timely quarterly and annual tax filings
• Performs payroll reconciliations to support finance in payroll and tax preparation for payroll related accounts
• Supports the monthly payroll related general ledger accounting reconciliations per the close schedule
• Respond to all unemployment claims, garnishment inquiries, and regulatory notices in a timely manner
• Prepare and file quarterly employer tax returns
• Manage internal controls over time and attendance to resolve payroll discrepancies
• Process 401k deductions in compliance with appropriate laws
• Assist with disbursement of stock related calculations and reporting
• Ensure processing of new hires, transfers, promotions, and terminations are maintained accurately and in compliance with regulations
• Interpret new legislation impacting payroll and optimizing best practices ensuring proper pay controls are in place and adhered to at all times
• Responsible for timely resolution of all escalated issues and employee inquiries related to pay
• Respond to internal and external audit requests by providing supporting records and documentation
• Continuously identify and develop solutions for process efficiencies to improve productivity
• Produce scheduled and ad-hoc reports as needed
• Drive special projects to meet business objectives

About you

• Bachelor's degree (or above) in a Accounting, Finance or related field and/or equivalent experience
• Minimum 10+ years of payroll processing experience, with experience on the finance team at an audited company
• Experience at a tech startup
• Maintains strict confidentiality of sensitive information
• Extensive knowledge and ownership of the payroll function in a fast paced organization, including preparation, balancing, internal control, and payroll taxes required
• Proficient with ADP WorkforceNow
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements
• Proficient with Microsoft Office Suite or related software
• Strong communications and relationship-building skills to effectively support and connect with a diverse team
• Excellent written and presentation skills
• Excellent organizational skills and attention to detail
• Demonstrated success in meeting exceptionally high standards in a high-volume, fast-paced & hands-on environment
• Ability to diagnose problems with strategic thinking skills, as well as drive appropriate solutions with self-initiative
• Understanding and ability to be highly productive and influential in a matrixed management environment

About Pilot

Pilot launched in 2017 to bring the back office into the modern era. Pilot provides small businesses with dedicated finance experts - which Pilot hires as full-time, U.S.-based employees - who learn the ins-and-outs of their business. Pilot integrates directly with the billing, banking, expense, and payroll systems customers already use. With a special blend of custom software and expert bookkeepers, Pilot delivers accurate, consistent bookkeeping and financial management and tax services that give entrepreneurs the freedom to focus on their business.

Pilot has over 1,000 customers and has raised over $170 million in financing from Sequoia, Index Ventures, Stripe, Bezos Expeditions, and Whale Rock. Our investors also include a long list of world-class entrepreneurs, including Patrick and John Collison, Drew Houston, and Diane Greene. Our most recent funding round doubled our valuation to $1.2 billion ?" Meet Fintech's Newest Unicorn.

Why Pilot?

• We invest in our employees' development and happiness because our employees are the keys to our success and ensuring happy customers
• The opportunity to join a seasoned founding team that has led companies through two prior successful startups and acquisitions (by Oracle and Dropbox).
• Flexible vacation/time-off policy
• All federal holidays are observed
• Competitive benefits package including wellness benefits such as Spring Health, Headscape, One Medical, Aaptiv and Rightway
• Parental leave for birthing or non-birthing parents ?" 100% pay for 12 weeks
• 401(k) plan

The base pay range target for the role seniority described in this job description is $101,000 - $170,000 in most remote locations, and between $126,000 - $170,000 in San Francisco, CA and New York City, NY. Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition to cash pay, full-time regular positions are eligible for equity, 401(k), health benefits, and other benefits; some of these benefits may be available for part-time or temporary positions.

Pilot commits to provide a work environment free of discrimination and harassment, as well as equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. You may view all of Pilot's recruiting notices here, including our EEO policy, recruitment agency policy, recruitment scam notice, and important E-Verify information. You may view our job candidate privacy policy here.