data.ai is the mobile standard and the trusted source for the digital economy. Our vision is to be the first Unified Data AI company that combines consumer and market data to provide insights powered by artificial intelligence. We passionately serve enterprise clients to create winning digital experiences for their customers.

We care deeply about our high-performance culture and operate as a global team. We have set excellence as our standard, hold each other accountable, continuously push innovation and win with style.

We are a remote-first company and we trust our people to get it done from the location that works for them.

What can you tell your friends when they ask you what you do?

I support the Chief People Officer, Chief Legal Officer, and our Interim CFO members of our General & Administrative Executive Team. In our fast-paced and growing company. I have several years of experience as an Executive Assistant supporting executives, C-Level individuals, and teams. I am flexible and easily adapt to changing priorities. I make it a point to know the business and represent the executives as well as the organization in the absolute best professional light.

Please Note This positions time zone will be on pacific standard time *

You will be responsible for and take pride in...

Aligning with our Director of Administration to ensure that Executive priorities, not limited to calendars, are executed so they can complete their obligations in an organized way
Respond promptly via Slack, email, text
Coordinate internal & external meetings, anticipate conflicts, and solve scheduling issues
Build a strong, strategic partnership with executives and their teams to improve day-to-day efficiency
Arrange domestic and international travel with the ability to execute last-minute changes, develop itineraries/agendas, book transportation, arrange to the lodge, and coordinate onsite/offsite meetings with detailed budgets including team-building elements, meeting spaces, and presentations
Apply and explain complex information as needed to summarize requests and relay information from other parties while maintaining clear and organized notes
Anticipate needs with active communication and juggle tasks and deadlines with a strong sense of accountability
Work collaboratively with other Executive Assistants with special projects and daily needs, preparation for weekly Executive Team meetings and Events, etc.
Handle confidential and non-routine information with discretion and facilitate communication between appropriate team members
Develop strong relationships with internal stakeholders and external contacts

You should recognize yourself in the following...

5-10 years of experience supporting C-level executives or senior leaders in a global capacity
Depending on the executive's requirement/ travel, there might be a need to be reachable by phone/slack after normal business hours
Project management skills with a high level of initiative and strong communication
Flawless execution of administrative activities, with high attention to detail, and process
Demonstrated ability to maintain a high level of professionalism, confidentiality, and discretion
Executive & strategic calendar management in a rapidly changing environment
Experienced in coordinating domestic and international travel, managing itineraries, and openness to travel with the executive if needed
Complete expense reports with accuracy
Expertise with Google Suite/ Slack / Concur Expense/ TripActions/ Adobe/ Box/ and Zoom
Strong interpersonal skills
Experience in a fast-paced tech environment
You can maintain composure under pressure
A sense of humor is welcomed and appreciated!

Compensation

$104,400 - $159,000 (base salary)

We also provide an annual bonus based on individual and company performance

We want to hire the best of the best, so our pay is highly competitive. And that's not all!

Some of the total rewards we offer...

Paid leave, so long as you promise to come back!
90-Day Passport program - work from anywhere in the world for 90 days a year
Unlimited access to the online learning platform Udemy to help you develop your skills
Virtual initiatives and events to keep you connected with your colleagues
Generous Employee Referral Bonus program
And much more

Individual pay decisions are based on several factors, including qualifications for the role, experience level, skill set, location, and balancing internal equity relative to other data.ai employees. Candidates offered roles will be in the range based on these factors.

Ask your recruiter for a complete list of rewards and benefits specific to your region!

Yes, I want this job!

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Summary
Company name: data.ai
Remote job title: Executive Assistant, G&A
Job tags: Expense Reports, Scheduling, Equity