Human Resources and Administrative Assistant

COJK is seeking qualified candidates to fill a full-time HR/Administrative Assistant position. This position is located in WA state and is primarily remote, however, the position will need to come into the office occasionally.

Qualified Human Resources /Administrative Assistant candidates will have at least one year of human resources (HR)-related experience and possess strong administrative and communication skills. The candidate must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. Top candidates will be superb at problem-solving, with superior organizational and time management skills. This position requires the ability to work with and respect confidential matters. The HR/Administrative Assistant will report to the HR Manager and the Chief Operations Officer (COO).

COJK is a Seattle-based intellectual property law firm practicing all areas of IP law. The firm, established in 1929, enjoys a culture produced by a management ethos that emphasizes teamwork, effective communication, and a healthy balance between work and family life. The company takes immense pride in its ability to provide excellent service to our clients and further the opportunities of our attorneys and staff for professional and personal growth.

Responsibilities

• Maintain digital and electronic records of employees, while adhering to privacy rules and regulations
• Assist with the recruitment process by identifying candidates, performing reference checks, and other tasks of the recruitment and onboarding process
• Enter benefit information of new employees
• Schedule meetings, interviews, and HR-related programs, as well as other firm-related events as hosted by the firm's internal Fun Committee
• Prepare and maintain meeting agendas
• Coordinate training sessions and seminars
• Produce HR and administrative reports
• Utilize firm payroll system (ADP; training provided)
• Coordinate termination paperwork and the exit interviews
• Provide word processing services: document preparation, editing, proofing, and formatting
• Assist COO with day-to-day administrative duties, insurance renewals, executive reporting, and the performance evaluation process with attorneys
• Manage CLE process for attorneys
• Interact with various law school contacts for on campus interview scheduling and related needs

Requirements

• Bachelor's degree in human resources or related preferred, but not necessary
• At least one year experience as an HR assistant, or equivalent
• Excellent customer service skills
• Understanding of HR functions and best practices
• Strong written and verbal communication skills
• Strong computer skills with proficiency in MS Office, MS Teams, and related business and communication tools
• Meticulous attention to detail
• Willingness to be flexible while adhering to firm procedures and standards

Benefits

• Medical/Dental/Vision/LTD/STD/LTC
• 401(k) and Profit Sharing