Chemonics International Inc

Invoicing and Payables Manager, UKD

Chemonics International Inc

Remote job description

Chemonics seeks a Invoicing & Payables Manager to support the UK Division. Reporting to the Divisional Financial Controller, the Invoicing & Payables Manager (I&P Mgr) performs duties associated with client invoicing and vendor payables operations, which includes ensuring that proper invoicing procedures, vendor invoice and expenses processing are followed by finance and project management.We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

  • Uses existing experience to guide the development of the performance of the sales and purchase ledger function to enhance on going business and function improvement.
  • Improvement of current processes to support more efficient and effective transactions management.
  • Provides advisory services to Project Managers on best practices relating to management of purchase and sales ledger transactions.
  • Oversees monthly invoicing process, including creating, reviewing, and submitting monthly invoices to clients, providing quality assurance and customer service over the invoicing process, and ensuring that deadlines are met, and tasks are completed.
  • Ensure compliance with all necessary client & internal procedures, reviews invoices with Project Mgt.
  • Interprets and clarifies policies and procedures to project management as related to invoicing.
  • Manages the set-up of new projects, clients & vendors in divisional financial systems ready for transactions.
  • Manages the processing of vendor invoices ensuring accurate coding of costs, matching to purchase orders, and seeing the invoices & any expenses through approval processing.
  • Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with the project contracts.
  • Sets up any new billable/non billable project codes in financial systems
  • Monitors contract budgets and obligated amounts. Follows up with PMU.
  • Sets up and maintains fee rates and pricing tables as necessary in the financial systems.
  • Performs monthly ledger reconciliations and is responsible for an accurate VAT output and output accounts.
  • Oversees maintenance of contract orderbook report.
  • Supervises, develops, and evaluates assigned sales ledger & purchase ledger staff. Ensures that staff receives regular constructive performance feedback, prompt resolution of problems, and time and opportunity to grow professionally.
  • Facilitates meetings and is responsible for developing agendas to achieve stated group goals, documenting progress, agreements, and issues, and providing follow up assistance to groups.
  • Defines team roles and responsibilities clearly and concisely, promotes strategies for effective teamwork and leadership development, and cultivates collaborative working relationships across the company.
  • Manages the Invoicing and payable entry team.
  • Performs other finance related duties as appropriate
  • Uses existing experience to guide the development of the performance of the sales and purchase ledger function to enhance on going business and function improvement.
  • Improvement of current processes to support more efficient and effective transactions management.
  • Provides advisory services to Project Managers on best practices relating to management of purchase and sales ledger transactions.
  • Oversees monthly invoicing process, including creating, reviewing, and submitting monthly invoices to clients, providing quality assurance and customer service over the invoicing process, and ensuring that deadlines are met, and tasks are completed.
  • Ensure compliance with all necessary client & internal procedures, reviews invoices with Project Mgt.
  • Interprets and clarifies policies and procedures to project management as related to invoicing.
  • Manages the set-up of new projects, clients & vendors in divisional financial systems ready for transactions.
  • Manages the processing of vendor invoices ensuring accurate coding of costs, matching to purchase orders, and seeing the invoices & any expenses through approval processing.
  • Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with the project contracts.
  • Sets up any new billable/non billable project codes in financial systems
  • Monitors contract budgets and obligated amounts. Follows up with PMU.
  • Sets up and maintains fee rates and pricing tables as necessary in the financial systems.
  • Performs monthly ledger reconciliations and is responsible for an accurate VAT output and output accounts.
  • Oversees maintenance of contract orderbook report.
  • Supervises, develops, and evaluates assigned sales ledger & purchase ledger staff. Ensures that staff receives regular constructive performance feedback, prompt resolution of problems, and time and opportunity to grow professionally.
  • Facilitates meetings and is responsible for developing agendas to achieve stated group goals, documenting progress, agreements, and issues, and providing follow up assistance to groups.
  • Defines team roles and responsibilities clearly and concisely, promotes strategies for effective teamwork and leadership development, and cultivates collaborative working relationships across the company.
  • Manages the Invoicing and payable entry team.
  • Performs other finance related duties as appropriate

Qualifications

  • Bachelor's degree or equivalent experience required
  • Has managed a sales ledger / invoicing function in a mid-sized to large business with complex processes.
  • Has worked with mid-sized to large accounting packages / ERP systems
  • Management and experience with FCDO / government regulations preferred.
  • Familiarity with Accounts Payable processing.
  • Ability to solve technical, managerial, or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.
  • Demonstrated ability to communicate clearly and concisely, both orally and in writing.
  • Strong knowledge of MS Office applications
  • Ability to work both independently and as part of a team.
  • Supervisory experience preferred.
  • Demonstrated leadership, versatility, and integrity.
  • Knowledge of government contracting is desirable
  • UK work authorization or ability to obtain it required

Application Instructions:

Apply by 3 June 2022. No telephone inquiries, please. Applications will be considered on a rolling basis and finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

COVID-19 Recruitment Information
Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.

COVID-19 Vaccination Information
Chemonics requires all US employees to be fully vaccinated.

This position is located outside the U.S.




Summary
Company name: Chemonics International Inc
Remote job title: Invoicing and Payables Manager, UKD

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