Travel Coordinator

Duties include, but are not limited to:

• Travel booking and logistics coordination for multiple parties including but not limited to Company employees, management, vendors and contractors
• Create and maintain reporting systems for flights, Uber business, accommodation per city/venue/project
• Track all travel expenses via spreadsheets, invoice record keeping
• Reconciliation of travel commission invoices on a monthly basis
• Administrative support for Project department
• Participation in Project/production (zoom) meetings as required as well as any other relevant meetings for the company
• Create meeting agenda(s) for distribution, take and distribute meeting minute(s) as required by Project Director
• Reach out, communicate and negotiate best rates for hotels/flights and group rates when available; working with sales and partnerships departments to ensure any group or comp rates are established in conjunction with larger global deals
• Manage and oversee the Uber business account including monthly reports
• Manage, track, and reconcile travel insurance needs on a monthly basis
• Support the Project team with other tasks when required and as assigned by Project Director